Managed a variety of executive management duties designed to meet the internal requirement in supporting the Vice President of Business Development Operations. An executive assistant resume has to demonstrate how they keep things running smoothly. Assisted busy Board members and C-level executives by drafting memos, charts and additional material. Supervise all contract and temporary personnel and staff. Provided routine and complex administrative support to Executives in a fast-paced work environment while exhibiting a high level of emotional maturity and professionalism. Summary : Secure a career that will utilize professional and educational background. Candidates should not include a photo on executive assistant resumes when applying for a position in the U.S. because this can be considered discriminatory practice within the regulations for recruitment and will lead to the resume being thrown in the trash. Career Strengths Excellent interpersonal, listening and communication (both written and verbal) skills; able to act as a liaison between various personality types; comfortable and effective communicating with both superiors and staff. © 2021 Job Hero Limited. Executive Assistant Resume Example Statements. Coordinated and maintained extensive calendar of both personal and business appointments, including meeting schedules, conference calls, dining arrangements, vacations, school schedules, etc. Led and integrated post-merger bi-coastal administrative team during changing culture, Supervised workload for nine assistants to ensure efficiency and troubleshoot for department, Restructured existing administrative procedures, designed and implemented new policies and procedures, which were presented to executive team which and ultimately adopted, Orchestrated annual scientific conference for 200 scientists and industry leaders, Created and maintained intranet homepage, tracked budgets, scheduled department head meetings and events, composed external communications. Geovanny Swift. Conducted quarterly audits to ensure 100% accountability. Easily builds rapport and positive interpersonal relationships, and has served as a lead on cultural issues that retain and grow employees. Oversaw all operations including memorandums, building accounts, inventory, statistic reports, and payroll. Senior Executive Assistant Resume Sample 4.8. Created, maintains, and distributes a highly useful physician travel schedule; optimized team efficiency. Apply to Senior Executive Assistant, Executive Assistant to Senior Vice President, Executive Assistant to the President and more! Introduced a running "to do" list for physicians; this list has since become a highly productive team tool. File Format. The best examples from thousands of real-world resumes, Handpicked by resume experts based on rigorous standards, Tailored for various backgrounds and experience levels. 14 votes The Resume Builder Create a Resume in Minutes with Professional Resume Templates Create a Resume in Minutes. Responsible for overall calendar management, requiring interaction with both internal and external executives and assistants. Uses time and resources effectively; considers efficiency, planning, and accountability very important. Work Experience. Headline : Highly qualified Senior Executive Assistant with experience in the industry. Skills : Computer Skills Software: MS Word, MS Excel, MS PowerPoint, MS FrontPage, MS Outlook, Adobe Professional, EViews, Internet Explorer, Mozilla Firefox, Safari. Reviewed and updated departmental organization charts to ensure accuracy. Build My Resume Now All rights reserved. Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. People with these jobs serve as an assistant to someone with an executive position in a company like CEOs hence the name. EXECUTIVE ASSISTANT RESUME TEMPLATE (TEXT FORMAT) SUMMARY. Dedicated to exceptional service and high levels of performance in every task. Details . Download > Tips with Senior Administrative Assistant Resume. First step: you need to decide on the format of your executive assistant resume. Executive Assistant Resume Example + Salaries, Writing tips and Information . Maintains appropriate financial files and provide appropriate documentation for processing of payments including prior approval of official functions, permission to serve alcohol forms, etc. Coordinated with multiple levels of management and their administrative staff while utilizing conscientious analytical and decision making skills in achieving necessary high-priority deadlines and mitigating service issues. Tasked with preparing daily, Maintained all physical departmental files and responsible for loading scanned copies to digital records, Prepared meeting agenda and kept meeting minutes according to the categorization and formatting, Assisted in the formatting and editing of powerpoint presentations to ensure clean effective design, Successfully established effective systems for record retention by creating database for daily correspondence tracking, Standardized department filing system so staff could easily locate information in any filing center, Developed and implemented contract processing checklists which resulted in increased company efficiency and productivity, Supported Senior Vice President through personal document management, calendar organization and collateral preparation for meetings, Systematically increased office organization by developing more efficient filing/documenting system and customer database protocols, Managed executive calendar and coordinated weekly project team meetings and assisted in the development of meeting agendas to increase meeting efficiency. Works closely with Executive Assistant and receive instructions from Executive Assistant; provide backup coverage of duties for other assistant(s) 87 Senior Administrative Assistant Resume Examples & Samples Career Strengths various personality types; comfortable and effective communicating with both superiors and staff. Templates of these are specifically tailored to help applicants in writing down their own resume. Manage all correspondences for CEO to include mailings, faxes, inter-office communication and some email. Senior Administrative Assistant Resume Examples. Provided communication support to all departments, helping leadership write messaging that interpret and integrate business strategies, editing department-specific newsletters, and strategically planning key announcements. Skills : Microsoft Office, Customer Service, Leadership, Fundraising, Event Planning, Project Management. Research, author, edit, assemble and summarize a wide variety of subject material pertinent to the organization in preparation for executive signature and/or internal and external distribution. To take up this exciting career role as a Senior Executive Assistant, you need to have some necessary skills and qualifications, like effective communication skills, strong background knowledge about the organization’s products and services, the capability to be a team player, and an urge to learn new trends in the field of business administration. Provided quarterly training to personnel. To obtain a senior executive assistant position with a reputable organization where extensive accounting, communication and administrative expertise, will be applied for optimal office operations. You’ll support your employer as he or she supports the larger enterprise, so you’ll need flexibility, determination… Skills : Microsoft Office, Concur, PeopleSoft, Amex. Managed multiple calendars, scheduled meetings; made domestic and international travel arrangements; processed domestic and international travel expenses Documented and streamlined processes between departments to improve productivity, efficiency and accommodate busy demands of C-level executives Negotiated and monitored contracts. Demonstrated effective planning, prioritization, time management, follow-up and organizational skills for all administrative tasks. Summary : Proven ability to utilize inspiring leadership, personal drive, creative vision, and analytical skill to yield successful delivery of both team and individual goals, actively contributing to organizational growth. Hard-working and motivated Executive Assistant with 5+ years of experience and strong ability to multitask and manage complex and frequently fluctuating schedules and calendars looking for a company to provide administrative and business support Provided discreet secretarial service for an accredited junior and senior collegiate academy. Download. Independent judgment and communication with internal and external management, to ensure requirements are fulfilled. Assisted Building Manager for movement of personnel and office space reorganization. Summary : A dedicated and accomplished administrative assistant offering extensive experience supporting executives and staff enabling them to be more efficient by providing a variety of support tasks and handling confidential information with discretion and integrity while efficiently handling daily office tasks utilizing time management and organizational skills. Processed expense reports and purchase order requests for payment to vendors in SAP system application for manager approval, reviewing for accuracy and confirming with accounting prior to processing. Provided administrative support to the Regional Sales Director and Regional Business Manager. Developed/prepared training materials; managed associate training/cross-training programs and annual testing/evaluations; collaborated with departmental contacts including human resources to gather new, transferred, and terminated employee information. Reviews, logs and prioritizes communications including phone, mail, email and other messages, and replies directly to general non-technical inquiries or brief correspondence, as appropriate. Find out what is the best resume for you in our Ultimate Resume Format Guide. The minimum education required to apply for this job role is a Bachelor’s Degree in Arts, Science, Engineering, or Management. Responsibilities included: Managed all activities of the Board of Directors and its committees. There are executive resumes that are used for applying for a management executive post, a coordinator, and even a secretarial position. Conducted interviews with students to elicit necessary information for registration, accurate prioritization, and assist collegiate staff with student implementation to college life and responsibilities. Facilitated public informational meetings and monthly progress meetings to maintain open communication channels with stakeholders. Established and maintained network of contacts within each department as a source for internal projects. Senior Executive Assistant. Prepare, maintained organization charts, PPT presentations and flow charts. Now, read on to learn how to create a resume that looks as amazing (or better) than the one above! Check out real resumes from actual people. Communicated to the staff weekly updates of all renovation progress. Coordinated communication between three medical partner institutions. Established strong relationships with client gatekeepers to gain support and effectively achieve results; high value networking. Ordered and maintained office supplies for entire department by ensuring key supplies were in stock at all times. Composes correspondence and memoranda, prepares graphs, tables and manuscripts, speeches, mass communications, reports, presentation materials and special projects as assigned. Looking for an executive assistant position with a company that will provide opportunity to fully utilize bookkeeping and schedule management skills. But the senior executive doesn't know that. Assist in all areas of administrative work including file organization, research and software contract drafting. Implemented changes from managers in a timely manner to ensure final organization charts were submitted to senior management and HR. Audit reflected over $200K in overpayment to members and counseled members on government repayment procedures. How to write Experience Section in Senior Resume, How to present Skills Section in Senior Resume, How to write Education Section in Senior Resume. Managed Executive's daily appointment schedule and coordinated conferences and meetings, as well as travel arrangements and itineraries. Ensure that you use role-specific language to pass the ATS test. Supported Senior Vice President, Vice President and Senior Director of Information Technology department with over 300 employees, planned, organized and coordinated calendar, meetings and travel arrangements. Senior Executive Assistants provide administrative and clerical support to an organization's management team and perform tasks that executives do not have time to handle. Provided administrative and personal support to real-estate developer and entrepreneur in home office. Reduced costs by 28%+. PDF; Size: 268.1 KB. Summary : Over 15 years of experience and pride myself with utilizing appropriate methods and a flexible, creative interpersonal style to help ensure the effective and efficient flow of work throughout the office. Anticipated the needs of the Executive by initiating written and oral communication while representing the Executive's vision, goals and objectives. Assist with management of executive's calendar, including cooperative handling of all meeting requests. Analyzes and coordinates both domestic and international travel for speaking engagements, global-focused partnerships, and presentations. Manage and schedule Vice President Calendars for Integrations and Medical Director of Perioperative Services. Headline : An experienced Senior Executive Assistant serving a mid-sized CPA firm with expertise in tax administration, financial client onboarding, client interaction, transcription, proofreading, editing, and events coordination. Coordinated travel, prepared trip itineraries, booked dinner reservations, and scheduled meetings. Senior Executive Assistant to the CEO Resume Summary : Executive Assistant To The CEO with 14 years of extensive experience in the Manufacturing domain supporting top-level executives. Customize it according to your target profile; That's not all. 12/2015 - PRESENT Phoenix, AZ . Coordinated the difficult schedules with the CEO, CFO, board members and other senior staff. How to Format an Executive Assistant Resume. Prepared security and end user service forms for new and existing employee equipment and software requests, reviewing for justification and accuracy and obtaining approval routing from management. Prepared regulatory filings and contract amendments for the VP Plan Administrator and Compliance Officer ensuring the Evidence of Coverage, Certificate of Insurance documents, manuals, and Policies and Procedures were in compliance. Developed and maintained business relationships while providing superior service to internal and external customers. Summary : Demonstrates capacity to provide comprehensive support for executive and corporate-level staff including scheduling meetings, event planning, coordinating travel and effectively managing all essential tasks with the ability to recognize research and propose opportunities for improvement and accept accountability for decisions. Expense Reports, Invoicing, and Outlook represent a very decent share of skills found on resumes for Executive Assistant with 31.66% of the total. A proven professional with superior communication skills, exceptional work ethic and superb attention to detail. Objective : Secure a career that will utilize professional background. Senior Executive AssistantProvided exceptional administrative support to the VP of Operations in a fast-growing organization. greatresumesfast.com. Saved $25,000 a week at ISN Lipmann through more efficient communication, logistics, and scheduling support. Closed business entities with various states. Responsible for processing all travel requisitions and reimbursements for staff, fellows, and visitors. In that case, your executive assistant resume will need to prove experience piloting starships, fixing wonky hyperdrives, and scaring small, cute droids. Maintain and prioritize daily tasks and projects including: drafting of various contracts, preparing business correspondence, scheduling appointments, booking travel, expense reports and general errands. Took initiative to build and maintain electronic database of business critical documents to allow easy access by management, counsel, auditors, etc. An executive resume can refer to the professional profile of applicants who would like to be considered for work posts within different levels of the organizational structure. PDF; Size: 103.3 KB. Effective gatekeeper and liaison skilled at multi-tasking in support of corporate leaders. How can you write an executive resume that conveys your strengths, and that he will actually read? Defense Travel Systems manager. Minimal experience with Variances, Web Now, Lawson and Ultipro. Independently coordinated onsite and offsite quarterly business and performance review meetings. Provided critical support to senior executives and project managers. Provided extensive office support to Two Senior Vice Presidents assisting them in their day-to-day operations. Liaison between marketing and digital department to ensure proper communication and reporting practices. Manage and facilitate all business travel arrangements, expense reporting, functional department reporting for daily-weekly-monthly metrics and project tracking/updates. If you’re searching for work as an executive assistant, you need a resume that demonstrates your value to your employer and also to the company that hires both of you. Produced information via formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Strategically introduced a team status report; regularly sends to physicians to highlights key activities. Complied and analyzed financial information to prepare entries on general ledger accounts; documenting business transactions for CUNY academic institutions. Based on our sample resumes, candidates should … A proven professional with superior communication skills, exceptional work ethic and superb attention to detail. Create Resume. Accountable for data entry and accurate and timely submission of data for processing in the financial and/or human resources systems. Adept at quickly assessing needs, developing plans, and implementing effective solutions that meet company needs in marketing and event coordination. Responsibilities included providing specific departmental administrative support on a wide range of increasingly complex issues and projects as assigned, reporting to Regional Vice President of Sales. Managed calendars for the Vice President of Communications and the President of the [company name] Foundation. Sample Senior Medical Administrative Assistant Resume. Manages the day to day operations of the executive front office to include the job functions of 1subordinate executive assistant. Managed an enrollment department which experienced a 375% increase in membership and a 40% decrease in fraud. Skills : Microsoft Office Suite, IWork, Web Search Engines, Corel Wordperfect Office Suite 8, Marketron, Air Check, Tapscan, Maximiser, Qualitp, AEIS, Outlook, ESYMS, Adobe Photoshop, PAYSERV, IRS. Assist VP and staff with all HR-related functions such as processing of paperwork, orientation of new employees, maintenance of files and record keeping. Especially considering you have such a short time to impress anyways. Created itineraries in Excel, uploading them to Word for distribution. Maintained calendar through MS Outlook -- planned and scheduled meetings, teleconferences, travel itineraries, and prepared and delivered minutes. A Senior Executive Assistant is responsible for providing a broad range of support services, predominantly, for high-level managers and senior executives. Improved office efficiency by implementing color-coded filing system and introducing additional time-saving measures. To be a successful candidate for executive assistant jobs, resume expert Kim Isaacs says it helps to have a comprehensive resume. Participated in maintaining finances within tight budget constraints, drafting reports, and spreadsheets to manage information and financial data to analyze and measure performance. Worked the 2010 and 2011 Annual Summit (which included 1,700 participants) at the registration tables, breakout sessions and laptop equipment booths, acting as "traffic cop" during the meals and different sessions. Served as an administrative resource to 12 Division Sales Managers and 94 Clinical Specialists. Summary : Polished, poised, and proactive executive partner with more than 15 years of senior administrative experience. Read, researched, and routed correspondence; drafted letters, documents, and reports; collected and analyzed information; initiated telecommunications. Scheduled appointments and maintained accurate, up-to date confidential student, administrators, faculty, and staff files. Served as point person for all incoming calls regarding grants requests. Open the door to the job you want with a well written resume that highlights your skills and abilities to successfully perform in the executive assistant position. Coordinates the schedules of both Principals and prioritizes meetings according to protocol and precedence. Responsible for coordinating procurement activities including requesting vendor codes, requesting requisitions, monitoring purchase orders, petty cash for current projects, contracts for services, submitting receivers and submitting payment requests for vendors via non-PO vouchers. Analyzes and interprets information according to agency policy and in the interest of the program managers, checks all available information to confirm accuracy; prepares and submits resultant reports and makes recommendations to Principals based on findings. The difference is that an executive assistant is specifically a senior office staff member assigned to a top executive. Planned and coordinated corporate luncheons, and developed presentations for related on-site and offsite meetings. Ensured bookings adhered to schedule and personnel preference while maximizing cost-efficiencies. This guide will show you: An executive resume example better than 9 out of 10 other resumes. Updated policy and procedures. Supervised 2nd & 3rd assistants assigning duties and delegating tasks. Provided administrative support for two Partners and one Principal on Restructuring team. Therefore, jobseekers who wish to apply for executive assistant positions should not supply a photo with their job application. Candidates for this job are often required to hold a degree in business administration or a similar field. Communicated effectively proactive executive partner with more than 15 years of senior administrative assistants work alongside the management. Including follow up with appropriate Manager $ 25,000 a week at ISN through. 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Assistantprovided exceptional administrative support to the staff weekly updates of all renovation progress the Regional Director! An executive assistant resume Example + Salaries, writing tips and information other Regional Coordinators!, Boston, MA +1 ( 555 ) 412 9194 some email executive. Administrative assistant resume samples to customize for your own use applicants in writing down own. Customers, vendors, staff and senior collegiate academy read 10 of 10,000... Required knowledge of departmental, project, and/or university policies and guidelines for of. To other administrative staff by being a role model and setting the tone for overall office professionalism, CFO Board... And personnel managed office supply acquisition administrative tasks | reviewed by Mark,... Specifically a senior office staff member assigned to a top executive exceptional service and high of. 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